Privacy Policy

Corporate events

INDEX

 

  1. Identification and contact information of the data controller
  2. General information: description of the information in the privacy policy
  3. Detailed information of the processing of data by the Company and the MS Group
  4. Exercise of your rights

 

1. Identification and contact information of the data controller

GMS Management Solutions, SL is a company based in Plaza Pablo Ruiz Picasso, 1, Torre Picasso, 28020, Madrid, Spain, with tax identification number (CIF) B-83509307, and telephone number +34 91 1830800. GMS Management Solutions (hereafter referred to as "MS" or the "Company") and the companies in its group (hereafter referred to as “MS Group”, alongside with MS) are responsible for the processing of your personal data. This policy provides information on how the Company and the MS Group will use the personal data of any participant at a cultural, solidarity or sports event sponsored in any way by the Company and the MS Group, in which the participant applies to participate.

The purpose of this Privacy Policy is to provide information about your rights under the General Data Protection Regulations ("GDPR"). If you have any questions regarding the processing of your personal data, please contact MS via the following address: privacy@managementsolutions.com.

 

2. General information: description of the information in the privacy policy

In this privacy policy, you will find a table identifying the following information for each of the different data processing categories performed by the Company and the MS Group:

  • The purposes of processing your personal data, i.e. the reason why MS processes your personal data.
  • The legal basis enabling MS and the MS Group to process your data for each of the stated purposes
  • The possibility of sharing your data with third parties, as well as the reason for doing so. In this regard, we inform you that we will not share your personal data with third parties unless there is a legal obligation, or when necessary for your attendance or participation in an event you have applied to. On the other hand, the processors of the Company and the MS Group, that is, the service providers who may need to access your personal data for the development of their functions, may have access to your personal information. Service providers who access your personal data are generally engaged in the information and technology systems sectors. The table below displays any other sector to which the Company and MS Group service providers with access to your personal data belong.
    LWe inform you that you may request more detailed information regarding the recipients of your personal data by sending an email to privacy@managementsolutions.com, indicating the specific data processing category on whose recipients you are seeking information.
  • The existence of potential international data transfers.
  • The length of time that the data you provide to us will be held. Also, please be informed that we will keep your data to deal with any judicial, administrative or tax-related claims, for the length of time permitted by the applicable legislation.

 

3. Detailed information of the processing of data by the Company and the MS Group

Purpose
Managing participants’ attendance to events of a corporate, solidarity or sports kind, organized by the Company and/or the MS Group, or sponsored by them to any extent.
Legal basis
Legitimate interest of the Company to provide management services to your participation in any event of a corporate, solidarity or sports kind, organized by the Company and/or the MS Group, or sponsored by them to some extent, to which you sign up to.
Recipients

Your personal data will not be transferred on the basis of this processing, unless it is essential for your attendance or participation in the events. The categories of service providers that could access your data will be event management and courier companies, as well as entities owning the venues where the events take place, or the ones responsible for controlling their access.
International transfers

No international transfers of your data will be made on the basis of this processing.
Retention period
Up to the date in which each event is held, and for 5 years after the end of the last event in which you participate (preservation of blocked data).

 

Purpose
Participants’ image processing in order to publicize the event through the Company’s communication channels.
Legal basis
Your consent expressed through your registration to participate in the event.
Recipients

Your personal data will not be transferred on the basis of this processing. The categories of service providers that could access your data will be event management and courier companies, photography or image filming companies, and companies printing or editing publications containing the images, as well as entities owning the venues where the events take place, or the ones responsible for controlling their access.
International transfers

No international transfers of your data will be made on the basis of this processing.
Retention period
Up to the date in which each event is held, and for 5 years after the end of the last event in which you participate (preservation of blocked data).

 

 

4. Exercise of your rights

We inform you that you can exercise the following rights:

  • (i) right of access to your personal data in order for you to know which data are being processed and the processing operations they are being subject to;
  • (ii) right to rectify any personal data that might be inaccurate;
  • (iii) right to delete your personal data, if this is possible;
  • (iv) right to request limitations on the processing of your personal data when the data processing accuracy, lawfulness or need is doubtful, in which case we shall be able to keep the data for the purpose of dealing with or defending any potential claims;
  • (v) right to oppose the processing of your personal data, when the legal basis that enables us to process the data is a legitimate interest as shown in the table above. MS will stop processing your data unless it has an overriding legitimate interest, or does so in order to formulate, file, or defend claims;
  • (vi) right to revoke your consent at any time.

You may exercise your rights free of charge at any time by sending an email to privacy@managementsolutions.com indicating the right you wish to exercise together with your identification details.

We inform you that you have the right to file a claim with the Spanish Agency for Data Protection if you believe that there has been a breach of the General Data Protection Regulation with respect to the processing of your personal data.